We can all become preoccupied with the right tech and tools that can streamline our practices. When we work better the notion “work smart, not hard” comes to mind. There are things we can all do in business to ensure that we are following this rule to the letter. When we work hard we can be doing too much in the wrong areas, which is why we have to look at working smart in the rounds. There are certainly benefits to working hard, as long as you apply it properly, but let’s show you some approaches to help you work smarter.
Look at What is “Essential” Every Day
It’s about making sure that we recognize the things that will push our business and our productivity forward. A great example is when you have an influx of messages in your inbox where at least 66% of them serve no purpose. This is where email management services can be invaluable but we also need to use this as a lesson in understanding what is truly essential. When you look at the essential emails and the pressing tasks, if you spend more time answering emails that don’t amount to a productive work day and distract you from doing real work, you need to flip this around. Not every email needs answering right away!
Work According to Energy Levels
Many of us still work a rigid 9 to 5 structure. This might be beneficial when working in a team, but when you are working on your own you must think about what you can do to be more productive. If you have more energy first thing in the morning, this is the perfect opportunity for you to complete the more difficult tasks. You then have the afternoon to work on admin or more fragmented tasks. You can also use this as an opportunity to take a semi-mental break. Because if something doesn’t require as much focus and concentration, you can attempt to make it more fun, for example, by listening to music. It is important that we listen to our energy levels because so many of us are attempting to start work early in order to beat the rush, when in fact, we should be waiting a few hours after we wake up to hit peak productivity.
Speed Up Your Typing
A lot of us waste a lot of time typing. You can either learn how to type faster but if you are doing a lot of work that demands you sit in front of a screen for hours on end, using voice typing tools will ensure that you are working faster. A good quality voice typing tool is going to speed up your work because it can turn your approach to work around instantly. A lot of people use free voice typing tools but if you spend a lot of time sending emails and correspondence, having a high-quality voice typing tool will ensure you can type it in the time it takes to speak it. As the best voice typing tools can pick up your voice no matter how quickly you speak, the faster you can talk, the more productive you will be!
Chunk Activities Together
Bunching activities together in terms of the types of tasks you have will help to make things easier and you will be more productive. Time management is one of those critical skills we all can benefit from fine-tuning. Because moving from one task to another greatly hinders productivity, ensuring that you batch activities together means that you can effectively move from one task to another without losing momentum.
Keep a Notepad
As important as it is to train our brains, we can’t be expected to remember everything. A very simple thing that can make a big difference, especially if you want to have more productive meetings, is a notepad. Knowing what you need to say and how you need to say it is all about making those notes. So many people seldom go into things prepared, but having a notepad is such a basic tool that can help you become more creative and sharp, as well as a smarter worker.
Don’t Work Smart and Hard
There is a place to work hard. One of the problems we all can have is thinking that we need to do both. We are all obsessed with learning how to be more efficient. The problem comes when we are not using our resources effectively and not understanding when we should step away. We can spend a lot of time trying to find the right tools to work better. But once you are on track to working a bit more productively, use the spare time you’ve got to do things outside of work!